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You can also perform certain actions from this window, such as restoring an older version, exporting access, and viewing the profile of users who have accessed the document, among others.
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Basic path
01. After clicking on the option View properties, located in the document view window, view the information configured in the document's General information tab, found under the Properties table.
02. View the details of versions/reviews of the document in the Document version details table.
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You can restore an older version of the document from that table. For more information, see the alternative path Restore older document version. |
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04. View the list of users who have accessed the current version of the document, with the date and time of the first and last access, in the Version accesses [9,999].
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Only the first thirty (30) users who have accessed the current version of the document are shown. To view all the users who have accessed the document in all of its versions, it is necessary to export them by using the option Click here, in the message at the bottom of the screen Version Accesses [9,999]. For more information, see the alternative path Export document accesses |
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02. Click on Restore, found in the Restore column and in the line representing the version that will be restored.
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Clicking on this option creates a new version of the document with the content of the restored version. You can also restore a document from the General Information tab of its properties. For more information, see Restore document version. |
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03. View profile of user who has accessed the document
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To return to the folder in which the document that was being viewed is posted after viewing the user profile, click on Back on the browser being used. |
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01. In the Version accesses [9,999] table, click on Click here, located in the message displayed in its lower part.
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When clicking on this option, the export process of the users who view the document in all its versions begins. After the export is completed, a warning appears in Notification Central containing a link to the spreadsheet generated with the information. |
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04. View the hits that contain all the versions and users who have accessed the document.
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The spreadsheet generated contains two tabs: one with information related to the hits of the document and another containing the parameters used for exporting, such as the authenticated user, and the data related to the document in question. |
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02. Click on View document.
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The other existing options in Document actions are described in view document, since they are made on the document itself. |
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