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The advanced mode of document creation allows you to define several properties for them. These are the steps for document inclusion by type: Platform ❙ Document, Platform ❙ External document, Platform ❙ Article, Platform ❙ Report or Platform ❙ Application.

Comment

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Brief description with relevant information about the document and its content.

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Version/review number of the document. This field is only enabled when adding a document and when the "Manual control of the start version" field of the Platform ❙ Parameters feature in the Control panel is checked. When the Control Panel field is not checked, the version/review "1000" is automatically assigned to the document, and cannot be changed. This field format is numeric (999,999) and the first three numbers represent the version and the other three represent the review. After the first publication, the platform automatically controls the progress of the versions and reviews, and numbers cannot be changed. After the first publication, the platform automatically controls the progress of the versions and reviews, and numbers cannot be changed. As you select this field, the contents of the document can be changed and its original creation date is changed to the date it was last changed due to the creation of a new version/review.

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When checked, it determines that the document will expire on the date entered in the field "Valid until". Otherwise, the document will not expire and the date entered in the field "Valid until" is not considered. This option will be displayed as checked when the field “Document expires?"– from the Platform ❙ Parameters feature in the Control Panel - is checked. And the notification will only be displayed to the document author.

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Advance period – in days – from which expiration notification for the document will be issued. If you enter zero (0), it will consider the number of days entered in the Platform ❙ Parameters feature in the Control Panel. The notification will be displayed to the document author.

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The date from which the document will be considered expired when the option "Document expires?" is checked. The expiration date is suggested considering the field "Document expiration days" – from the Platform ❙ Parameters feature in the Control Panel – when it has any value set. If the field "Document expires" of that feature is not checked, that date is disregarded. When the document is expired, it will appear in red and with the  icon.

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Subject to which the document is related. You can enter the desired subject from the ones configured on the Platform ❙ Subjects screen.

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Graphic element representing the document. When the icon is not selected, the document is linked to a standard icon based on the file extension. You can include customized icons with the Platform ❙ Icon registration feature in the Control Panel.

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Language to which the document will be related. The language is used to index the content and document information. Indexed information is used in searches by content. As default, the language determined is shown in the user preferences function. If it is not defined in the user profile, the standard language defined in the Platform ❙ Parameters feature in the Control Panel is suggested.

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Custom fields to the document. These fields are registered in the Customizes fields feature of the Control Panel.

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Application that will be posted in document browsing and that was previously registered in Apps.

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