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trueMECHANISM

→ Specific group

trueSCENARIO

In an electronic equipment purchase process, such as laptops, monitors, mice, keyboards, headphones, among others, only a few people from the Infrastructure area are authorized to request purchases for the company's Purchasing area. That is, the employee who has a need for equipment must first contact the Infrastructure area to notify them of their need. They will analyze whether they already have the requested equipment or if it will be necessary to purchase it. If it is necessary to purchase it, the people who manage the equipment – purchase, exchange, inventory control, disposal, etc. – in the Infrastructure area can open a purchase request for the necessary equipment.

Thus, we can define the assignment mechanism for this step – process component – as:

→ This means that only people who manage the company's electronic equipment can open requests to the Purchasing area. Therefore, the assignment mechanism ensures that only authorized individuals with the necessary information to decide whether a purchase should be requested can open requests, thus avoiding unnecessary purchases, conflicting information, outdated inventory, among other issues.

trueMECHANISM

→ By form field

trueSCENARIO

In an expense approval process, the requester fills in some information, such as the amount, justification, and category of the expense. The approval of this expense varies according to its category (travel, equipment, marketing, hiring, etc.), meaning that depending on the category, the approval needs to be sent to the manager responsible for it. When the requester selects the category, the Responsible Manager field is automatically filled.

Thus, we can define the assignment mechanism for this step – process Activity component – as:

→ This means that when the request is sent to the Manager Approval stage, the person responsible for it, who will receive the request, will be the one informed in the Responsible Manager field of the form, which was automatically filled in when selecting the expense category. Thus, the assignment mechanism ensures that each request is directed straight to the responsible person, facilitating the management and approval of expenses and also avoiding the hassle of having to transfer the request to another person, for example.

trueMECHANISM

→ Specific role

trueSCENARIO

In a Job Opening Request process, only area managers can open requests when they identify the need due to increased demand, the departure of an employee, or a new strategic position in the team. This request needs to go through some approvals, such as HR, directors, and executive managers.

Thus, we can define the assignment mechanism for this stage – Process component – as:

→ This means that only those who hold the role of people management within the company's areas can open a job opening request. Thus, the assignment mechanism ensures that only authorized individuals who have the necessary information to open a position can submit requests.

trueMECHANISM

→ Specific group

trueSCENARIO
In a Share Buyback process, it is necessary for the members of the company's board to agree with the strategy presented by the executive team, as well as with the price that will be paid for each share and with the value proposition that this decision will bring to the company. Therefore, one of the stages of the process is the Board Approval.

Thus, we can define the assignment mechanism for this stage – Process component – as:

→ This means that when the request is sent to the Council Approval stage, all members of the Advisors group will see the request as pending, and it can be taken on by any of the individuals. It is necessary for 90% of the group members to take on the stage and take the same action (approve) for the consensus to be reached and the request to move forward. Thus, the assignment mechanism ensures that the majority of advisors are aware of and agree with the buyback proposal for it to be applied in the market, avoiding any type of information mismatch or misunderstandings.

trueMECHANISM

→ By form field

trueSCENARIO
In a Budget Approval process, it is necessary to provide some data, including the total amount of the budget to be approved. The person responsible for approving this budget varies according to the amount, as there are approval limits for the manager, for the executive manager, and for the director. When the amount is entered in the form, the Responsible for Approval field is automatically filled, and the Approval stage must be sent to this person.

In this way, we can define the assignment mechanism for this stage – process component – as:

→ This means that when the request is sent to the Approval stage, the person responsible for it and who will receive the request will be the one indicated in the Responsible for Approval field of the form, which was automatically filled when entering the amount of the budget to be approved. Thus, the assignment mechanism ensures that each request is directed directly to the responsible person, facilitating the management and approval of budgets and also preventing managers from receiving requests outside their approval limits and having to transfer them to another responsible party.