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Painel
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Estado
subtletrue
titleSCENARIO 2

In a Purchase Request process for office supplies to the Purchasing area, the requester needs to submit a photo of the requested material to serve as a reference and facilitate the purchase. This photo can be of various types.

Thus, you can set the rules as follows:

→ The attachment must be greater than or equal to 1 with advanced condition .png|.jpg|.jpeg|.bmp.

You are required to add at least 1 attachment with any name that is an image with one of the allowed extensions: .png, .jpg, .jpeg, or .bmp.

Multimedia
nameregra-avançada-2.mp4
width100%
pagePlataforma ❙ Regras para anexos em solicitações
autostarttrue
spacefluig
height5%

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Examples

...

We have gathered several scenarios here in which you can apply attachment rules. The examples include the rule, a help message to comply with the rule, and the results according to the scenario.

Examples of general, specific, and advanced rules are demonstrated. Click on each scenario to see its details.

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Section
Painel
borderColor#ebecf0

Toggle Cloak
id@1
Require at least one attachment in the step.

Cloak
id@1

trueRULE

→ The attachment must be greater than 0.

trueMESSAGE

It is mandatory You are required to add at least one attachment of any type.

Results
No attachment added.

Rule not met.

Rule not met.

One attachment with the .pdf extension added.

Rule met.

Rule met.

One attachment with the .zip extension added.

Rule met.

Rule met.

One attachment with the .zip extension and one with the .pdf extension added.

Rule met.

Rule met.

One attachment with the .jpg extension added.

Rule met.

Rule met.

One attachment with the .pdf extension, one with the .zip extension, and one with the .jpg extension added.

Rule met.

Rule met.

Painel
borderColor#ebecf0

Toggle Cloak
id@2
Prohibit attachment in the step.

Cloak
id@2

To prohibit attachments in a step, it is you do not necessary need to create any rule; just activate the option Prohibit attachments, which determines that no attachments are allowed in the step.

Painel
borderColor#ebecf0

Toggle Cloak
id@3
Require an attachment with the .zip extension.

Cloak
id@3

trueRULE

→ The attachment must be equal to 1 with the extension equal to .zip.

trueMESSAGE

It is mandatory You are required to add an attachment with the .zip extension.

Results

No attachment added.

Rule not met.

Rule not met.

One attachment with the .pdf extension added.

Rule not met.

Rule not met.

One attachment with the .zip extension added.

Rule met.

Rule met.

One attachment with the .zip extension and one with the .pdf extension added.

Rule not met.

Rule not met.

One attachment with the .jpg extension added.

Rule not met.

Rule not met.

One attachment with the .pdf extension, one with the .zip extension, and one with the .jpg extension added.

Rule not met.

Rule not met.

Painel
borderColor#ebecf0

Toggle Cloak
id@4
Require an attachment with the .zip extension AND an attachment with the .pdf extension.

Cloak
id@4

trueRULES

→ The attachment must be equal to 1 with the extension equal to .zip.
→ The attachment must be equal to 1 with the extension equal to .pdf.

trueMESSAGES

It is mandatory You are required to add an attachment with the .zip extension.
It is mandatory You are required to add an attachment with the .pdf extension.

Results

No attachment added.

Rules not met.

Rules not met.

One attachment with the .pdf extension added.

Rules not met.

Rules not met.

One attachment with the .zip extension added.

Rules not met.

Rules not met.

One attachment with the .zip extension and one with the .pdf extension added.

Rules met.

Rules met.

One attachment with the .jpg extension added.

Rules not met.

Rules not met.

One attachment with the .pdf extension, one with the .zip extension, and one with the .jpg extension added.

Rules not met.

Rules not met.

Painel
borderColor#ebecf0

Toggle Cloak
id@5
Require an attachment with the extension .zip OR .pdf.

Cloak
id@5

trueRULE

→ The attachment must be equal to 1 with advanced condition .zip|.pdf.

trueMESSAGE

It is mandatory You are required to add an attachment with the .zip or .pdf extension.

Results

No attachment added.

Rule not met.

Rule not met.

One attachment with the .pdf extension added.

Rule met.

Rule met.

One attachment with the .zip extension added.

Rule met.

Rule met.

One attachment with the .zip extension and one with the .pdf extension added.

Rule not met.

Rule not met.

One attachment with the .jpg extension added.

Rule not met.

Rule not met.

One attachment with the .pdf extension, one with the .zip extension, and one with the .jpg extension added.

Rule not met.

Rule not met.

Painel
borderColor#ebecf0

Toggle Cloak
id@6
Require an attachment with the extension .zip and allow other types of attachments to be added or not.

Cloak
id@6

trueRULES

→ The attachment must be equal to 1 with the extension equal to .zip.
→ The attachment can be any.

trueMESSAGE

It is mandatory You are required to add an attachment with the .zip extension.

Results

No attachment added.

Rules not met.

Rules not met.

One attachment with the .pdf extension added.

Rules not met.

Rules not met.

One attachment with the .zip extension added.

Rules met.

Rules met.

One attachment with the .zip extension and one with the .pdf extension added.

Rules met.

Rules met.

One attachment with the .jpg extension added.

Rules not met.

Rules not met.

One attachment with the .pdf extension, one with the .zip extension, and one with the .jpg extension added.

Rules met.

Rules met.

Painel
borderColor#ebecf0

Toggle Cloak
id@7
Prohibit attachment with the extension .zip and allow other types of attachments to be added or not.

Cloak
id@7

trueRULES

→ The attachment must be equal to 0 with the extension equal to .zip.
→ The attachment can be any.

trueMESSAGE

It is You are not allowed to add an attachment with the .zip extension.

Results

No attachment added.

Rules met.

Rules met.

One attachment with the .pdf extension added.

Rules met.

Rules met.

One attachment with the .zip extension added.

Rules not met.

Rules not met.

One attachment with the .zip extension and one with the .pdf extension added.

Rules not met.

Rules not met.

One attachment with the .jpg extension added.

Rules met.

Rules met.

One attachment with the .pdf extension, one with the .zip extension, and one with the .jpg extension added.

Rules not met.

Rules not met.

Painel
borderColor#ebecf0

Toggle Cloak
id@8
Require an attachment with the extension .zip and require at least one other type of attachment.

Cloak
id@8

trueRULES

→ The attachment must be equal to 1 with the extension equal to .zip.
→ The attachment must be greater than or equal to 1 with a different extension from .zip.

trueMESSAGES

It is mandatory You are required to add an attachment with the .zip extension.
It is mandatory You are required to add at least one attachment with a different extension from .zip.

Results

No attachment added.

Rules not met.

Rules not met.

One attachment with the .pdf extension added.

Rules not met.

Rules not met.

One attachment with the .zip extension added.

Rules not met.

Rules not met.

One attachment with the .zip extension and one with the .pdf extension added.

Rules met.

Rules met.

One attachment with the .jpg extension added.

Rules not met.

Rules not met.
One attachment with the .pdf extension, one with the .zip extension, and one with the .jpg extension added.

Rules met.

Rules met.

Painel
borderColor#ebecf0

Toggle Cloak
id@9
Require one or more attachments of image type.

Cloak
id@9

trueRULE

→ The attachment must be greater than or equal to 1 with advanced condition .png|.jpg|.gif.

trueMESSAGE

It is mandatory You are required to add at least one attachment with the extension .png, .jpg, or .gif.

Results

No attachment added.

Rule not met.

Rule not met.

One attachment with the .pdf extension added.

Rule not met.

Rule not met.

One attachment with the .zip extension added.

Rule not met.

Rule not met.

One attachment with the .zip extension and one with the .pdf extension added.

Rule not met.

Rule not met.

One attachment with the .jpg extension added.

Rule met.

Rule met.
One attachment with the .pdf extension, one with the .zip extension, and one with the .jpg extension added.

Rule not met.

Rule not met.

Painel
borderColor#ebecf0

Toggle Cloak
id@10
Allow only image type attachments, but without making it

mandatory

required.

Cloak
id@10

trueRULE

→ The attachment must be greater than or equal to 0 with advanced condition .png|.jp*g|.gif.

trueMESSAGE

Only You are only allowed attachments with the extensions .png, .jpg, .jpeg, or .gif are allowed.

Results

No attachment added.

Rule met.

Rule met.

One attachment with the .pdf extension added.

Rule not met.

Rule not met.

One attachment with the .zip extension added.

Rule not met.

Rule not met.

One attachment with the .zip extension and one with the .pdf extension added.

Rule not met.

Rule not met.

One attachment with the .jpg extension added.

Rule met.

Rule met.
One attachment with the .pdf extension, one with the .zip extension, and one with the .jpg extension added.

Rule not met.

Rule not met.

Painel
borderColor#ebecf0

Toggle Cloak
id@11
Require an attachment with specific name and extension.

Cloak
id@11

trueRULE

→ The attachment must be equal to 1 with the name and extension equal to the name containing the term server and the extension being .log.

trueMESSAGE

Only You are allowed only one attachment with the name server.log is allowed.

Results

No attachment added.

Rule not met.

Rule not met..

An attachment server.log added.

Rule met.

Rule met.

An attachment abcserver.log added.

Rule not met.

Rule not met.

An attachment server-2018.log added.

Rule not met.

Rule not met.

An attachment server.txt added.

Rule not met.

Rule not met.
An attachment server.log.zip added.

Rule not met.

Rule not met.

An attachment server.zip added.

Rule not met.

Rule not met.

Painel
borderColor#ebecf0

Toggle Cloak
id@12
Require an attachment with a specific term at the beginning of the name and a specific extension.

Cloak
id@12

trueRegras

→ The attachment must be equal to 1 with advanced condition server*.log.

trueMESSAGE

It is mandatory You are required to add an attachment with server at the beginning of the name and with the extension .log..

Results

No attachment added.

Rule not met.

Rule not met.

An attachment server.log added.

Rule met.

Rule met.

An attachment abcserver.log added.

Rule not met.

Rule not met.

An attachment server-2018.log added.

Rule met.

Rule met.

An attachment server.txt added.

Rule not met.

Rule not met.
An attachment server.log.zip added.

Rule not met.

Rule not met.

An attachment server.zip added.

Rule not met.

Rule not met.

Painel
borderColor#ebecf0

Toggle Cloak
id@13
Require an attachment with a specific term at the beginning of the name and extension

Cloak
id@13

trueRULE

→ The attachment must be equal to 1 with the name and extension containing the term server at the beginning and the extension the term .log at the beginning.

trueMESSAGE

It is mandatory You are required to add an attachment with server at the beginning of the name and with .log at the beginning of the extension.

Results

No attachment added.

Rule not met.

Rule not met.

An attachment server.log added.

Rule met.

Rule met.

An attachment abcserver.log added.

Rule not met.

Rule not met.

An attachment server-2018.log added.

Rule met.

Rule met.

An attachment server.txt added.

Rule not met.

Rule not met.
An attachment server.log.zip added.

Rule met.

Rule met.

An attachment server.zip added.

Rule not met.

Rule not met.

Painel
borderColor#ebecf0

Toggle Cloak
id@14
Require an attachment containing a specific term in the name and at the beginning of the extension.

Cloak
id@14

trueRULE

→ The attachment must be equal to 1 with advanced condition *server*.log*.

trueMESSAGE

It is mandatory to  You are required to add an attachment that contains server in the name and .log at the beginning of the extension.

Results

No attachment added.

Rule not met.

Rule not met.

An attachment server.log added.

Rule met.

Rule met.

An attachment abcserver.log added.

Rule met.

Rule met.

An attachment server-2018.log added.

Rule met.

Rule met.

An attachment server.txt added.

Rule not met.

Rule not met.
An attachment server.log.zip added.

Rule met.

Rule met.

An attachment server.zip added.

Rule not met.

Rule not met.

Painel
borderColor#ebecf0

Toggle Cloak
id@15
Prohibit attachment with a specific term in the name and allow other types of attachments to be added or not.

Cloak
id@15

trueRULES

→ The attachment must be any with advanced condition !*server*.

OR

→ The attachment must be equal to 0 with advanced condition *server*.
→ The attachment must be any.

trueMESSAGE

It is not allowed to You cannot add an attachment that contains server in the name.

Results

No attachment added.

Rules met.

Rules met.

An attachment server.log added.

Rules not met.

Rules not met.

An attachment abcserver.log added.

Rules not met.

Rules not met.

An attachment server-2018.log added.

Rules not met.

Rules not met.

An attachment server.txt added.

Rules not met.

Rules not met.
An attachment server.log.zip added.

Rules not met.

Rules not met.

An attachment server.zip added.

Rules not met.

Rules not met.

An attachment boleto.pdf added.

Rules met.

Rules met.

Painel
borderColor#ebecf0

Toggle Cloak
id@16
Prohibit attachment with specific term in the name and require an attachment with another name.

Cloak
id@16

trueRULE

→ The attachment must be equal to 1 with advanced condition !*server*.

trueMESSAGE

It is mandatory You are required to add an attachment that does not contain server in the name.

Results

No attachment added.

Rule not met.

Rule not met.

An attachment server.log added.

Rule not met.

Rule not met.

An attachment abcserver.log added.

Rule not met.

Rule not met.

An attachment server-2018.log added.

Rule not met.

Rule not met.

An attachment server.txt added.

Rule not met.

Rule not met.
An attachment server.log.zip added.

Rule not met.

Rule not met.

An attachment server.zip added.

Rule not met.

Rule not met.

An attachment boleto.pdf added.

Rule met.

Rule met.

Painel
borderColor#ebecf0

Toggle Cloak
id@17
Require attachment with specific extension only if it has a specific name or any attachment of another extension.

Cloak
id@17

trueRULE

→ The attachment must be equal to 1 with advanced condition server.log|!*.log.

trueMESSAGE

It is mandatory You are required to add an attachment with the name server and with the extension .log or any attachment with a different extension from .log.

Results

No attachment added.

Rule not met.

Rule not met.

An attachment server.log added.

Rule met.

Rule met.

An attachment abcserver.log added.

Rule not met.

Rule not met.

An attachment server-2018.log added.

Rule met.

Rule met.

An attachment server.txt added.

Rule met.

Rule met.
An attachment server.log.zip added.

Rule met.

Rule met.

An attachment server.zip added.

Rule met.

Rule met.

An attachment boleto.pdf added.

Rule met.

Rule met.

Painel
borderColor#ebecf0

Toggle Cloak
id@18
Require attachment with specific term at the beginning of the name and specific extension or any attachment of another extension.

Cloak
id@18

trueRULE

→ The attachment must be equal to 1 with advanced condition server*.log|!*.log.

trueMESSAGE

It is mandatory You are required to add an attachment with server at the beginning of the name and with the extension .log or any attachment with a different extension from .log.

Results

No attachment added.

Rule not met.

Rule not met.

An attachment server.log added.

Rule met.

Rule met.

An attachment abcserver.log added.

Rule not met.

Rule not met.

An attachment server-2018.log added.

Rule not met.

Rule not met.

An attachment server.txt added.

Rule met.

Rule met.
An attachment server.log.zip added.

Rule met.

Rule met.

An attachment server.zip added.

Rule met.

Rule met.

An attachment boleto.pdf added.

Rule met.

Rule met.

Painel
borderColor#ebecf0

Toggle Cloak
id@19
Prohibit attachment with specific term in the name and allow any attachment with specific extension.

Cloak
id@19

trueRULES

→ The attachment must be equal to 0 with the file name containing irpf in the middle.
→ The attachment must be any with the extension equal to .zip.

trueMESSAGES

It is You are not allowed to add an attachment that contains irpf in the name.
It is You are allowed to add any attachment with the extension .zip.

Results

No attachment added.

Rules not met.

Rules not met.

An attachment declaracao-irpf.pdf added.

Rules not met.

Rules not met.

An attachment abcserver.log added.

Rules not met.

Rules not met.

An attachment server-2018.log added.

Rules not met.

Rules not met.

An attachment server.txt added.

Rules not met.

Rules not met.
An attachment server.log.zip added.

Rules met.

Rules met.

An attachment server.zip added.

Rules met.

Rules met.

An attachment irpf.zip added.

Rules not met.

Rules not met.

...

Check here some frequently asked questions about attachments in requests or in stages of requests. Click on the question to see its details.

...

Section
Painel
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Toggle Cloak
id@saiba-mais-1
What happens if the attachment does not meet the rule?

Cloak
id@saiba-mais-1

The stage You cannot complete the step in which the request is located cannot be completed and, consequently, the request cannot be sent move on to the next stagestep.

All The attachment must meet all existing rules in the stage must be metstep, and all added attachments must be validated by at least one rule for it to be completed and must validate all added attachments to complete it and send the request sent to the next step.

Painel
borderColor#ebecf0

Toggle Cloak
id@saiba-mais-2
What types of files are allowed as attachments?

Cloak
id@saiba-mais-2

There is a A wide range of file extensions that are is allowed as attachments. The Find detailed below the main extensions that are listed for selection when creating rules for attachments are detailed below. However, it is you can also possible to select other more specific ones.

Additionally, if the desired extension is not suggested for selection, you can type it can be typed in, and it will be considered normally in to use it as usual in the rule.

Main extensions
Documents.doc / .docxMicrosoft Word Document
.pdfPortable Document Format
.txtPlain Text File
.rtfRich Text Format
.odtOpenDocument Text Document
Spreadsheets.xls / .xlsxMicrosoft Excel Spreadsheet
.csvComma-Separated Values
.odsOpenDocument Spreadsheet
Presentations.ppt / .pptxMicrosoft PowerPoint Presentation
.odpOpenDocument Presentation
Images

.jpg / .jpeg

JPEG Image
.pngPortable Network Graphics
.gifGraphics Interchange Format
.bmpBitmap Image
.svgScalable Vector Graphics
Audio.mp3MPEG Audio Layer III

.wav

Waveform Audio File Format

.aac

Advanced Audio Coding

.flac

Free Lossless Audio Codec
Video

.mp4

MPEG-4 Video File

.avi

Audio Video Interleave

.mkv

Matroska Video File

.mov

Apple QuickTime Movie

.wmv

Windows Media Video
Compressed files

.zip

Zip Archive

.rar

RAR Archive

.7z

7-Zip Archive

.tar.gz

Compressed Tarball File
Executable and system files

.exe

Windows Executable File

.dll

Dynamic Link Library

.sys

Windows System File

.sh

Shell Script

.bat

Batch File
Source code and scripts

.html / .htm

HyperText Markup Language File

.css

Cascading Style Sheets File

.js

JavaScript File

.py

Python Script

.java

Java Source Code File

.c / .cpp

C / C++ Source Code File
Database

.sql

Structured Query Language Data File

.db / .sqlite

SQLite Database File

.mdb / .accdb

Microsoft Access Database
Painel
borderColor#ebecf0

Toggle Cloak
id@saiba-mais-3
What is the maximum allowed size for an attachment in the request?

Cloak
id@saiba-mais-3

By default, the maximum allowed size per attachment (file) is 100MB. However, it is possible to you can customize this size in the , which can be decreased or increased , to decrease or increase it up to a limit of 1GB. To do this:

01. Access the Control Panel.

02. In the Technical Parameters group, click on Parameters.

03. In Maximum upload size via web (MB), enter the desired size per file in megabytes.

Note:

To set a size greater than the limit of 1GB, it is necessary you need to follow the steps described in . However, when setting a maximum size greater than the limit (1GB), resources may experience instability when you add attachments (files) are added.

Painel
borderColor#ebecf0

Toggle Cloak
id@saiba-mais-4
What

is the necessary number

quantity of attachments

for

does a

stage

step of the request require?

Cloak
id@saiba-mais-4

There is no defined No minimum or maximum quantity is defined. This depends on the stage step and the process in question.

The question that you can be asked ask is: "What evidence or documents are necessary at each stage for the request to be analyzed and successfully completedrequired to successfully analyze and complete the request in each step?" This answer will guide the quantity and rules for the attachments.

#ebecf0

trueEXAMPLE
In the Payment stage step of a Payment Request process, the Finance area only makes payments via bank slip. In this case, the slip requester needs to be attached by attach the requester slip at the time of opening the request. Therefore, the Request Payment stage (which is the first stage of the process) must require at least one attachment, which is the bank slip necessary for needed to make the payment to be made when the request reaches the Payment stage.

Painel
borderColor#ebecf0

Toggle Cloak
id@saiba-mais-5
What is the maximum allowed number of attachments in a request or in a

stage

step of the request?

Cloak
id@saiba-mais-5

There is no restriction on the maximum number of attachments that you can be added add to a request (considering all stagessteps) or in a single stage step of the request.

However, when adding more than 600 attachments (files) at once, the system displays a message is displayed warning that there may be instability in the resource may become unstable. Even so, you can add the attachments are added as long as they do not exceed the maximum allowed size per file defined set in the , which by default is 100MB, and can be changed although you can change it up to the limit of 1GB limit.

Informações
titleAttention!

This documentation is valid from the Voyager update (2.0)update onwards. If you are using a previous update, it may contain information different from what you see on your platform.

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