Index

Speaking of listing tasks...

This feature allows managing a set of non-structured activities via Ad Hoc subprocesses, which cannot always be foreseen and predefined in a traditional structured model within the organizations.

Task list processes consist of grouping a series of activities that cannot be predefined. In these processes, users can define what and when to run such activity, in addition to delegating such tasks to other users within the platform.

Application examples

Assuming that a committee is analyzing a problem within an organization. The rollup regarding discussions surrounding this problem is available in the second task of the “List tasks” process. The committee discusses such problem and make a decision. If the solution to the problem is obvious, the process flow is forwarded directly to the “Apply solution” task, immediately ending the entire process.

In some cases, however, in-depth studies are required to seek information that was not available during the committee’s meeting. Therefore, several new activities must be created, where several members of the committee will perform different key tasks to achieve a solution to the problem. Such tasks generate new workflow requests within the Ad Hoc task execution internal subprocess.

After all these tasks are completed, the task organizer receives a notification and checks whether a solution can now be established. If a solution is established by completing the “List tasks” process activities, it is applied to the problem and the process is ended. Otherwise, new activities can be created to continue the search for a solution to the problem.

Basic Path

01. Click List tasks, located in the Processes option in the main menu.

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Speaking of listing tasks...

This feature allows managing a set of non-structured activities via Ad Hoc subprocesses, which cannot always be foreseen and predefined in a traditional structured model within the organizations.

Task list processes consist of grouping a series of activities that cannot be predefined. In these processes, users can define what and when to run such activity, in addition to delegating such tasks to other users within the platform.

Application examples

Assuming that a committee is analyzing a problem within an organization. The rollup regarding discussions surrounding this problem is available in the second task of the “List tasks” process. The committee discusses such problem and make a decision. If the solution to the problem is obvious, the process flow is forwarded directly to the “Apply solution” task, immediately ending the entire process.

In some cases, however, in-depth studies are required to seek information that was not available during the committee’s meeting. Therefore, several new activities must be created, where several members of the committee will perform different key tasks to achieve a solution to the problem. Such tasks generate new workflow requests within the Ad Hoc task execution internal subprocess.

 After all these tasks are completed, the task organizer receives a notification and checks whether a solution can now be established. If a solution is established by completing the “List tasks” process activities, it is applied to the problem and the process is ended. Otherwise, new activities can be created to continue the search for a solution to the problem.