This routine allows performing the automatic write-off of pending bills, writing-off several bills in a single operation. The bills are selected by the user by filtering the bearer, range of due dates, reason for write-off and bordereau (if the bills are listed in a bordereau), enabling the write-off of several bordereaux in a range specified by the user (from/to). The system even allows writing-off one or more bills with check, without needing posterior grouping.
Visually, the bills entered in Accounts Payable display a colored ball on the left side of the Automatic Write-off Payable maintenance window. Green indicates a bill that has not been written-off, red indicates written-off bill and blue, partially written-off.
By writing-off a bill, its reason can be established prior registration of Table of Reason for Write-off, available in the Miscellaneous option. This table identifies the bill and also enables a reason to write-off to move or not the bank balance, to generate commission, and to generate checks. This control is accomplished through the fields Bank Transaction, Commission and Check.
The following write-off types that do not move bank balance:
There are five standard writing-off reasons of bills payable:
Related to bills of ordinary collections. Updates bank transaction automatically if a check has been generated for the bill.
Used in collections regarding returns. It does not update automatically the banking transaction.
When something has been given as a payment for another. It does not update automatically the bank transaction.
Payment of bill through bank loan. The bank becomes the beneficiary, however, the company must have a bank contract registered to enable this loan. It automatically updates the bank transaction.
Automatically debits bank transaction without needing to generate a check on the bill.
Parameters Involved
The following parameters must be observed to control write-off payable:
See Also