General Report
The General Report is calculated based on lab reports. The report is rejected when a lab's report is rejected. The same occurs upon conditional approval. If all are approved, the final report is also approved.
Use the MV_QENSMED parameter to define whether the report can be typed by user or not. In case its content is N, the report cannot be typed, and the system defined report must be accepted. In case it is Y, the user can modify the report suggested by the system.
The MV_QENSMED parameter indicates whether the General Report is performed from Q.C. write-offs.
The system allows control of Automatic Suggestions of lab and inflow related reports, so it is analyzed again after manual modification. In case there is no need to analyze and suggest the entered report, according to collected Results, the MV_QENSMED parameter must be set as N. In this case the performed report modifications remain unaltered.
The system offers a filter to display inflows inspected and/or up for inspection, for the questions to be displayed before access to Results, so it is necessary to modify the contents of MV_QENSMED parameter to Y.
The MV_QENSMED parameter must be set as Y when there is integration with the Nonconformance Control Environment, which deals with found nonconformities. Such integration allows the system to integrate the Detailed Description (QI2_DDETA) field with a nonconformance chronicle created when measuring in the Inflow Inspection environment, easing management of the Nonconformance Form and also updating customer/supplier names.
Thus, to display such integration, you must add measurements with the found nonconformities, upon completion of the necessary data, and creation of the General Report. Upon update of Nonconformity Form, the integration is checked. |
You may type/suggest the final inflow report if logged user access is granted. in the Configurator Environment, select user, then select Details, and then Access: Def. Final Inflow Report.
Yet, for theQ.C. write-offfolder to be accessed, when allowed by performed movements, it is only released after completion of General Report, and provided that there is integration with the material modules, the priority for defining approved an/or rejected amounts in the General Report is always from the Q.C. write-off. In case the amounts entered in the Lot Size and Rejected Quantity fields (respectively representing approved and rejected amounts) are different, they are calculated and suggested in the General Report folder. Thus, the report is adjusted according to Q.C. write-offs, in order not to be different.
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Procedures
To define the General Inflow Report:
| 1. | In the Results screen, click General Report folder. |
| 2. | Complete fields according to field help instructions, especially the following fields: |
| • | Report |
Select the type of report to ascribe this lab's tests, from the following alternatives:
A - Approved with No Restrictions.
B - Accepted with Simple Divergences.
C - Accepted with Serious Divergences.
D - With Supplier Selection.
E - Totally Rejected.
U - Urgent Release.
Now type all general inflow report data the same way as lab screen. However, the data are generic to the inflow. For instance, Lab Inflow Date, which is the date of the first lab sample inflow .The system always assumes the earlier date and time.
Upon starting the Result, each browser displayed test is classified by a different color, determining the test report's status, according to Caption. |
| • | Lot Size |
Use this field to enter the total amount of the lot, always suggested with the sum of Q.C. release and/or rejections, to avoid index calculation disparities, in case it is created when material is rejected and/or not totally released.
| • | Rejected Quantity |
This field displays the amount rejected according to measurement data, related to the Q.C. write-off, according to entered data.
| • | Expiration Date |
In this field, enter the lot's expiration date for inspected inflows and only materials with traceability control 
per lot or lot+sublot.
Upon confirmation of results, when there is release/rejection of materials in Q.C., in case the expiration date is posterior to the one defined for the lot; it is modified in the inspected lot's requisitions and the balance per lot related allocations are adjusted. Hence, there is no need to alter the expiration date in the Lot Management, available in the Inventory/Costs and PCP environments.
When there is integration of the Inflow Inspection environment with the Purchasing and/or Inventory/Costs environments, the lot's expiration date is considered according to entered MV_QENSMED parameter contents, given the following conditions:
The systemmaintains the lot expiration date entered in the Inventory environment's inflow document, altering the expiration date of the Inflow Inspectionenvironment.
The system assumesthe lot expiration date entered in the inflow inspection result, altering the Inventory environment's expiration date.
The system assumesthe later expiration date for the lot, taking into account the lot expiration date entered in the Inventory environment's inflow document, and the one entered in the inflow inspection result, given that data in fields are also altered according to expiration date assumed by the system. |
| • | Report Justification |
If the entered report type differs from A - Approved with No Restrictions, completion of report justification is mandatory.
| • | Destroyed Quantity |
In this field, enter the amount destroyed, in proportion to lot size, according to percentage defined in the Product Specification Registry.This amount can be modified by the user responsible for the report, as long as it does not surpass the approved quantity, calculated by subtracting the rejected quantity.
In case of Report alteration, the process remains the same. The amounts: Approved, Rejected and Destroyed are reversed, then a new release is performed, according to the newly entered amounts. This process applies to materials having inventory movements, and inspection process in the Inflow Inspection Environment, otherwise, their purpose in the system is merely informative.
| • | History |
Enter a chronicle about the registered general report. This field is in Memo format and stores long texts, saved upon report confirmation.
| 3. | When the tests lack measurements registered in the suggested or entered reports, by setting the MV_QENSMED parameter as T (true), the system displays a screen indicating such measurement free tests. |
The tests on skip-test regimen with situation = CER are not displayed, for those must be mandatorily entered.
Still, in case the test is performed as Urgent Release, this screen is not displayed either.
| 4. | Upon entering the general report, check and confirm data. |
| 5. | Upon confirmation, the system displays a small window when finishing the routine, in which you must select certain items' printing needs, according to the test and results report, from the following: |
| • | Report Label |
| • | Nonconformance Notice |
| • | Text of next inflow |
| • | Report Label |