Employees

Employees Register is the base for Personnel Management system, so it must be carefully entered. Some fields must be entered, as they represent the least information needed for using the system.

Based on data included in this register, payroll, vacations and absences calculations are made. An attendance control can be exercised and information forms and legal documents are generated.

Employees listed are classified according to the caption and their respective role can list several positions.

An employee's status is defined by filling out the field Payroll Status in the Functional Data tab. After filling out this field, the System changes the status and color classification regarding him/her in the routine maintenance window. When this field is blank, it means the employee has a regular status.

For the same function defined to a certain employee, it is possible to list several positions.

Important:

To proceed with an employee deletion, it is necessary to assure that there are no other references to him in other files, such as:

• Annual Accrued (SRD)
• Monthly Transaction (SRC)
• Provisions (SRF), etc.

The Employee Register can be associated to the People Register, in order to provide data of people who are employees. This People Register is used by several Microsiga Protheus® modules, such as Fixed Assets, Work Process Follow-up, Performance Research and Evaluation, among others.

Its main purpose is to register people who have some kind of association with the company, which can be, for example, employees or service providers. In each module, the person is used differently.

For example:

In the Fixed Assets module, the routine's purpose is to register the managers in charge of the use of the fixed assets.

To allow this association, the options Associate and View Association are available.

 

Important:

• Freelancers must be registered by the Freelancers routine.
• Candidates approved and hired are automatically entered in the Employees Register, by the Hiring routine in the Personnel Selection and Recruitment module, according to the setting of the MV_RSPDEPA parameter and the RSPDEPA.TXT file, which enable such integration.
• The menu option Segments contains the procedure to include, edit or delete the binding of related segments.

Procedures

Adding an employee:

1. In Employees, click Add.

A screen is displayed for adding employees, divided into tabs:

• Registration Data Tab
• Functional Data Tab
• Document Numbers Tab
• Benefits Tab
• Attendance Control Tab
• Other Information Tab
• Positions and Salaries Tab
• SIJP Data Tab
2. Select the tab and enter data according to field help instructions.
3. Select them as needed, following the help instructions.
4. Check all tabs data and confirm addition.
5. In the menu, the following options are available:
• Caption
• Knowledge
6. Select them as needed, following the help instructions.

Related Features

• Associate
• View Association

See Also

The following routines regard Employee Register:

• People/Employee Register
• Employee Management
• Position Register
• Role Register
• Candidate Hiring

 

To see data of registered Employees:

• Registration Form
• Employee Query

 

To print data regarding the Employees Register:

• Positions and Salaries
• Personnel
• Employee Turnover
• Hired/Dismissed