Temporary Absence

This routine is used to control user temporary absence for a predetermined period. You can choose substitute users for each stage/pending item and define dates to start and finish absence.

Important:

Temporary Absence will be valid only for users that already have documents in pending stage by updating QD1 table - Pending Document.

Example: document in typing which People in Charge responsibility matrix is fulfilled will not be damaged in any document preparation stages.

An alternative to define user with temporary absence is through User Transfer/Pending Items.

Temporary Absence maintenance is allowed to user responsible for stages/pending items or to other user that has access to all registers in Temporary Absence as defined through Configurator module, routine User Password.

Procedures

To register temporary absence:

1. On maintenance window Temporary Absence, click Add.

System displays add window divided into areas:

• Header

Data related to origin user are defined in this area: branch, user, department, date foreseen to start absence, date foreseen to end absence, motive etc.

• Target User (Items)

Data related to target user are related in this are: pending item type, branch, user, department.

2. Fill out fields according to help field instructions.
3. To add other target user click Down Arrow in Target User. A new line for typing will be displayed.
4. To check temporary absence registers status, click Caption in routine menu.
5. Confirm them.

Important:

On start date, pending items will be automatically transferred to substitute users.

On end date, pending items will automatically return to origin user.

You can anticipate Temporary Absence end by filling out End Date field in Header.

See also

To check Temporary Absences register, see report Temporary Absence.