Issuing Invoice
Through this routine we can generate invoices from pro-forma invoices or even detail directly fixed installments and/or additional invoices.
Fixed installments and additional invoices are shown according to the number of days to due date, from the parameters MV_JVENINT (for foreign invoicing) and MV_JVENNAC (for national invoicing).
Transactions of time sheet, Expenses and Fixed Transactions must always go through the pro-forma invoice phase, except when bound to the additional invoice.
Previous Conditions
Parameter configurations:
MV_JDFTDES to differentiate expense invoices MV_JNTDES to define differentiated numbering in expense invoices.
MV_JDFTHON to differentiate compensation invoices MV_JNFTHON for differentiated numbering in compensation invoices.
MV_JDTAGEN to use due date based on installments.
MV_JHSTCTR to enter the value of the advance control history.
MV_JNATFAT to define the class when generating the financial bills of the invoice.
MV_JNDESPE class of expense bills (without generating taxes).
MV_JUSAPOR to use invoice/contract bearer data.
MV_JVIASBO to define the quantity of bank slip copies; MV_JVIASCA the quantity of collection letter copies; MV_JVIASRE the quantity of bank slip copies.
Procedures
To execute proforma invoice operation:
| 1. | In Issue Invoice, select the option Pro-forma invoice in Add to the queue; |
To issue an invoice you must add to the print queue, through the option Add to Queueand its 3 filters:
| • | Proforma Invoice: Pro-forma invoice in the situation 4 - Issue Invoice. |
| • | Additional Invoice: Pending Additional Invoices and with due date within the number of days established in parameter number of days to due date (MV_JVENINT or MV_JVENNAC). |
| • | Fixed: Pending Fixed Installments and with due date within the number of days established in parameter number of days to due date (MV_JVENINT or MV_JVENNAC). |
| 2. | On the screen with the filtered data mark the items you want and click Send to queue. |
Enter the field Fixed and Exp? with Yes to invoice Expenses with the fixed installment defined on Contract, directly by the invoice generation queue. |
The system displays the following options:
| • | Edit: Positioned in any item from the print queue, you can edit the information: |
Invoice Text – Text that can be stated on the invoice report.
In Payersgrid you can change all the information and, in the Invoice Exchange Rates grid, only the values set for conversion.
| • | Delete: Deletes the item from the printing queue in which it is placed. |
| • | Issue: The system displays a screen to Confirm invoices issue, and you can configure: |
View - When set, this options makes that an invoice minutes to be issued instead of an invoice. This minute does not generate accounts receivable or financial result, being used only for checking.
Text usage - Enable showing the Text of the Case to the invoicing report.
Upon Presentation - on the cover of the invoice, rather than the due date, the phrase Upon presentation is printed.
Add partner name - This option edits the name of the parter on the invoice being issued. Therefore, the parter will be shown on the report under the field Responsible (see below);
Responsible - Shows all participants, with no completed exit date, with the field Reviewer? = Yes or Parter= Yes. Used together with the option above.
Show Logo - Enable showing the logo of the company/office.
Add deposit - Displays data for deposit on invoice cover.
Hide expenses in the report - It does not shows in the report the cost of the invoice.
Display Electronic Signature - Allows the customer to customize the invoice cover to display a digitalized signature.
Result - It offers the following options: Printer, Word, Screen and None.
| 3. | Select Issue. |
When generating the invoice, the system checks whether the client has advance balance. If so, the system displays a screen where the invoicer may or may not use the balance (partial or full). After generation of the invoice, the system generates the bill receivable in Financial and issues the reports. By Enter/Exit the screen are deleted records that remain pending on the printing queue, therefore all changes made to this moment are lost. Invoice cannot be generated with due dates earlier than the issue date. Should it occur, the system warns you and asks you to change the due date to issue successfully. |
Parameter MV_JFECAUT is available configured as .T. creating outstanding periods. If the parameter is configured as .F., periods to issue/cancel were also created automatically, but closed. So an information message is shown stating there is no valid period. In this case, the user must open the month closed and the system will not allow to issue and/or cancel invoices with lower date than the existing ones. |
See Also