Document Outdating - RE0402

Program Overview

Before starting the process and for security reasons, the user name and password are requested for the purpose of invoice outdating.

This program outdates stock transactions and balances, deletes data generated for Tax Liabilities, outdates purchase orders, and outdates invoices in the Accounts Payable module.

To do this, the program counts selection ranges and parameters that allow specifying the document(s) to be outdated, accelerating the process.

To help manage invoice integrations, this program only allows the outdating of invoices in modules Tax Liabilities or Accounts Payable.

This program does not delete the invoice's bills in the Accounts Payable module. Find more details in the description of the concept Outdating of Invoices with Bills in Accounts Payable.
When the need arises to outdate a document in receipt of Datasul ERP, which generated inflow transactions in WMS. You may cancel the WMS document when it has no confirmed transactions. If the storage transactions are already confirmed, an alert message is displayed, notifying that you must make the adjustments in WMS manually. You can perform the outdating of a document in the ERP through this program or through the Physical Document Outdating (RE2006) program for physical receipt, selecting the Outdate WMS field of the Parameters folder, so you may cancel the document created in WMS when outdating the incoming document of the Datasul ERP.
When the need arises to outdate a document upon receipt in the Datasul ERP, which was selected to control export memorandum, the system deletes the balance and transactions generated at the time of the update. If the document has generated transactions already linked to a memorandum, the system issues a report alerting that the document is related to an export memorandum and the relationship was not undone. To undo this relationship, use the program Memorandum Relationship Maintenance (EX0300).
When system parameters are set to integrate Datasul EMS 2 with the Budget Execution module of Datasul EMS 5, the business unit data are also integrated, so you can obtain accounting and management information by business unit, as well as obtain accounting and management information from the Logistics modules sorted by business unit. For further integration details, click here.
When a return is outdated, any credit notes generated are automatically reversed.
The outdating of an invoice of consignment billing performs transactions opposite to those of the update; that is, it reduces the invoice quantity and updates again the billable quantity of the symbolic return components.
For items the Advance Inspection Script parameter of which is selected, outdating the document unlinks the invoice of the inspection script registered in the Results Typing - Advance Inspection Script (CQ240).

The handling of the operation of symbolic return of consignment is only performed when the Control Symbolic Return of Consignment field is selected on the Tax Liabilities Parameter Maintenance (OF0301) screen.

Every time a service invoice is outdated, the NFS-e (electronic service invoice) status changes to Typed Tax Receipt.

It integrates with EAI 2.0 when outdating the invoices.

EAI 2.0 communicates between multiple applications with a default communication method using TOTVS Unique Message.

Document Outdating - Selection Folder

Purpose of the Screen:

To allow entering data ranges to filter the data to be used in the list to be generated.

Other Actions/Related Features:

Action:

Description:

Confirm

When enabled, it displays the screen Check Access Permission, in which you can enter or edit the user responsible for the outdating.

Integration with Import Module x IFRIC 22 Scenario

When outdating the Document in Stock, the data related to the Document (Document Number, Series, Issuer, Operation Nature), Quotation Date at time of Nationalization and Quotation Value at time of Nationalization are set to zero if it is identified that Financial Advances of Accounts Payable are linked to the Import Shipment.

Main Fields and Parameters:

Field:	Description:
Transaction Date	Enter a range of transaction dates to select the invoices you want to outdate.
Series	Enter a range of document series to select the invoices you want to outdate.
Document	Enter a range of document numbers to select the invoices you want to outdate.
Issuer	Enter a range of issuer codes (supplier) whose invoices you want to outdate.
Nature	Enter a range of operation natures to select the invoices you want to outdate.
Site	Enter a range of site codes to select the invoices you want to outdate.
Date of Update	Enter a range of updating dates to select the invoices you want to outdate.
User	Enter a range of receipt users whose invoices you want to outdate.
Document Kind	Enter a range of document kinds to select the invoices you want to outdate. The options available are: 20 – NFD; 21 – NFE; 22 – NFS; 23 – NFT.

Document Outdating - Parameters Folder

Purpose of the Screen:

Allow entering parameters to use when generating the list.

Main Fields and Parameters:

Field:

Description:

Outdate TL Only

When selected, it indicates that invoices are outdated only in the Tax Liabilities module.

Outdate Accounts Payable

When selected, it indicates that invoices are outdated in the Accounts Payable module.

Outdate Accounts Receivable

When selected, it indicates that the transactions generated by advance and credit invoices are deleted from the Accounts Receivable module.

This field is only enabled when EMS 2 is integrated with the Accounts Receivable module of EMS 5.

Credits or advances are only deleted when not yet transacted. If already transacted, the outdating from the Accounts Receivable module is not performed and error messages are shown on the list, pointing out the fact that the outdating must be performed manually.

Outdate Drawback

When selected, it indicates that all transactions generated by items of the invoice being outdated will be outdated in the Drawback module. When not selected, the transactions generated by invoice items in the Drawback module remain linked to the concession act. In this case, you must manually adjust the transactions via Concession Act (DK2000).

Outdate Invoice dated before the standard cost

When selected, it indicates that invoices with transaction dated before the standard cost date will be outdated.

Outdate Finished in Production

When selected, it determines that all transactions generated by invoice items for warehouses of finished in production will be outdated.

Outdate WMS

When selected, it indicates that invoices are outdated in the WMS module.

Outdate Items with Negative Balance

When selected, it indicates the item invoices with negative balances in stock will be outdated.

Outdate Billing Invoice

When selected, it indicates that incoming invoices that generated invoices in the Billing module will be outdated in Receipt and canceled in the Billing module.

Consider External WMS Status

When selected, the system does not allow outdating the document if it has not been Deactivated in External WMS. To query whether the document was Deactivated, you can use the Document Details (RE0701a), field "Ext WMS".

Important:

You can only view this option by configuring the integration of Datasul ERP with External WMS in the program "Global Parameter Update" (CD0101). And it pertains to a base located in Brazil.

Cost Price

Select one of the options that define the cost type used for invoices to be outdated.

The options available are:

Base;
Average;
Replacement;
Last Entry;

Cancellation Reason

Enter the reason for canceling the document in Billing.

You can only enable this field by selecting the option Outdate Billing Invoice.

You can query this information later through the program Invoices Search (FT0904), in field Cancellation Reason found in the folder Note.

Document Outdating - Typing Folder

Purpose of the Screen:

To enter document data for list generation.

Other Actions/Related Features:

Selection by Document:

Action:	Description:
Add	Press this button to enable the fields Ser, Document, Issue and Oper Nat for data entry.
Edit	Press this button to enable the fields Ser, Document, Issue and Oper Nat for data editing.
Delete	Press this button to delete the data selected onscreen.
Save	Press this button to store the documents listed onscreen for future use.
Recover	Press this button to recover stored documents, making them available for editing.

Main Fields and Parameters:

Field:	Description:
Series	Enter the serial number of the invoice to be used for document outdating.
Document	Enter the number of the invoice to be used for document outdating.
Issue	Enter the code of the issuer of the invoice to be used for document outdating.
Oper Nat	Enter the operation nature code of the invoice to be used for document outdating.

Selection by Access Key:

Action:	Description:
Add	Press this button to enable the Access Key field for data entry.
Edit	Press this button to enable the Access Key field for data editing.
Delete	Press this button to delete the data selected onscreen.
Save	Press this button to store the documents listed onscreen for future use.
Recover	Press this button to recover stored documents, making them available for editing.

Main Fields and Parameters:

Field:	Description:
Access Key	Enter the access key code of the invoice to be used for document outdating.

Document Outdating - Printing Folder

Purpose of the Screen:

To allow you to set the destination and execution method of the report. See details in the Printing Folder concept.

Invoice Outdating in Tax Liabilities Module

Outdating of Invoices the Items of Which Acquire Negative Balances in Stock

Outdating of Invoices that Generated Invoices in Billing

Outdating of Invoices from Sites that Use Standard Cost

Outdating of Invoices Related to Freight Apportionment Invoices

Outdating of Invoices of Goods in Consignment

Symbolic Return of Consignment on Receipt of Materials

Invoicing of Consignment on Receipt of Materials

Security by Site - Receipt

Documents Update (RE1005)