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  • Approval for Release of Funds

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Financial Managers - This register contains the Financial Managers responsible for approving payable portfolio bills. Through the Release of Bills process, you may link approvers and perhaps transfer them of responsibility in the hierarchy or, approved by superiors, consolidating the fixed fund management concept.


Manager Group - Use this register to create groups of Financial Managers, listing them. It enables the use of hierarchy level among the members of the group.

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titleAccounts Payable

Bills with competence control are released in accordance with the hierarchy of Approvers and superiors, through the available competence balance.

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You can define the Approver in charge of release for posting of bills in the Accounts Payable routine, in field E2_CODAPRO

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Rules for releasing bills with competence control:•

  • The approver, registered in the System as financial manager, can approve bills payable, obeying set limits and the balance available for the release of bills.
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  • A higher approver may release bills as long as they respect set limits and available balance.
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  • Two or more higher approvers may release bills in accordance with the rule set in routine Approver x Superior.
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  • You may transfer a bill from its original approver to a higher approver.
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  • If the original approver is absent, you may transfer the batch of bills to the higher approver.
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  • You may reverse bills already released, reverting approver balances.


Note:
The release of bills routine has 2 methods for releasing bills, in accordance with the content of parameter MV_FINCTAL.


Procedures
To release bills with competence control:1.

  1. In Release f/ Posting, select the bill to post and click Related Features.
2.
  2. Select and confirm desired option.


Note:
To check the Approver balance, in Release f/ Posting, click Balances Query and select a date for the balance check on the calendar.


Related Features

• Approve Bill

Release the bill for posting, when the user to post it is Approver.

• Superior

Release the bill for posting, when the user to post it is Superior to the original approver.

• Transfer Sup.

Transfer a transaction to a Manager superior to the original Approver.

• Temp. Absence

Transfer several bills from the superior Manager to the original Approver, in case of absence

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titleFunds Request

Use this routine to control the release of funds for advance payments by registering the funds with the users authorized to release them. You may also attach documents that justify the advance payment release.

Besides approving/rejecting payments, you can cancel the releases.

Important:

Set parameter MV_FINCTAL to content 2 for this functionality.

Procedures

Registering the payment release:

  1. In Funds Request click Add.
  2. The system displays the window Request in which the code is automatically displayed.
  3. Value, Approver Code and Beneficiary fields are required. Fill them out and click Close.
  4. If you want to change it, click Edit.
  5. If you want to delete it, click Delete.
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titlePetty Cash

The Expense Approval routine integrates Petty Cash Maintenance and Petty Cash Transactions to the fixed fund jurisdiction control process, for the approval of expenses.

You can move bills in Related Features, in the Approve Bills, Cancel, Superior, Transfer Superior and Temporary Absence options.

Petty Cash expenses and replenishment are approved by a superior, previously registered in Financial Manager associated to Approver vs. Superior, according to established limits and the available balance.

To associate the approval to the Financial Manager, you must fill out the Petty Cash Transaction Approver Code field.

Important:•

  • Only the Financial Manager in charge of approvals can Cancel the Approved Transactions. If absent, the authorization can be transferred to another Financial Manager.
  • To use this feature, set the Configurator in the MV_FINCTAL parameter to 2.

Important:

The routine for the release of expenses, advances and rendering of petty cash accounts has 2 release methods, in accordance with the setting of parameter MV_FINCTAL.

If parameter MV_FINCTAL is set to 1 – Simple Release – the search, manual release, automatic release, cancellation and caption operations are displayed.

In petty cash transactions, the System records the date of the release and the name of the user responsible for the release.

If set to 2 – Competence - The available options are: search, view, balances query, release bills, cancellation, superior release, transfer to superior and temporary absence.

Thus, the system submits transactions for evaluation of competences to analysts and managers for approval, based on available balance, respecting the concept of Fixed Fund.

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