The types of bills identify the amount pertaining to a determined income or expense. The existing types must be defined in the table 05 in the Configurator module or in Bill Type Register.
Special Types
Interim bills
This type of bill is used to provide for incomes that will arise, for budgets/cash flow effect.
While implementing the bill, the type "PR" must be specified, or its status must be entered in the field “Types of Bills”.
To confirm it, use the Replace option, entering the code/store of customer/supplier.
Advances
Identifies a bill whose payment was made in advance, which means, the customer paid the whole or a part of the bill before the invoice was issued. Bank balance is updated online as there is inflow/outflow of money in the Bank.
When implementing the bill, the type "RA" or "PA" must be indicated, or Advance Receipt/Payment must be entered in the option “Types of Bills”. Then, enter information relating to the advance (Bank, Branch, Account, Check (only for payments)).
The advance payment can be generated by the net value (with tax withholding) or by the gross value (without tax withholding), according to the configuration of the parameter MV_PABRUTO. |
To write-off this type of bill, the following options may be used:
- Clear
When the advance is paid for a bill.
- Write Off
When some amount/balance is returned. In this case, a reverse entry (to the original portfolio) will be generated.
Credit Note
Used to indicate the existence of credit/debit notes in Customers or Suppliers. In these cases, the bank balance is not updated.
When a Credit Note is implemented, the type must be indicated as “NCC“ or “NDF”, or must be entered as Credit Note/Debit Note in the option “Types of Bills”.
To write-off this type of bill, the following options may be used:
- Clear
When the credit is paid for a bill.
- Write Off
When some amount/balance is returned. In this case, a reverse entry (to the original portfolio) is generated.
Deductions
Used to indicate the existence of amounts to be deducted from the bill. It is always linked to a main bill.
To implement a Bill of Discount, the type must be indicated as AB- or indicated as Discount in the option Types of Bills. The prefix, number and installment of the main bill must be entered; or, place the cursor on the main bill and enter the type relating to the deduction.
To write-off this type of bill, the option Post must be used. The bill is written-off when the main bill is paid up. The discount is always linked to a main bill.
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