Index
Speaking of Recycle Bin...
The bin is where all items deleted from document browsing are stored. Items are displayed to users based on their respective document browsing permissions.
While the folder or document is in the recycle bin, it will remain in the volume and may be restored. When the folder or document is deleted from the bin, either by the user or by a schedule task, it will also be removed from the volume (permanently).
Access bin
01. From the main menu, click Recycle Bin.
02. View the folders and documents in the bin.
Calculate storage
This option is only available to the company’s admin users.
01. In the main menu, open the Recycle Bin.
02. Click the Calculate storage 
button.
A pop-up appears with the recycle bin storage data, showing the total space used and the distribution between folders, documents and personal documents of users (items excluded from the My documents folder).
Attention: To check the space used by a specific item in the bin, check the Size column. The space used by folders is shown in this column only after clicking the 
button.
Delete items permanently
While the folder or document is in the recycle bin, it will remain in the volume and may still be restored. If the item is permanently deleted from the bin, it is also removed from the volume (permanently).
There are three ways to permanently delete folders and documents from the recycle bin:
Individually
01. Click Delete 
on the right side of the folder or document to delete it.
02. Select Delete to confirm the action.
Selected items
01. Select the desired folders and documents in the check box (to the left of the name).
02. Click Delete selected.
03. Select Delete to confirm the action.
All items
01. Click Empty recycle bin.
02. The platform admin may also select the option to Empty “User documents” folder to delete the personal items of all users.
03. Select Empty to confirm the action.
If the Audit events feature is enabled for the company, a justification must be entered for audit purposes.
Restore items
This option is not shown for the admin regarding private user folders.
There are three ways to restore folders and documents from the recycle bin:
Individually
01. Click the Restore 
button on the right side of the folder or document to restore it.
02. Press Restore to confirm the action.
Selected items
01. Select the desired folders and documents in the check box (to the left of the name).
02. Click Restore selected.
03. Press Restore to confirm the action.
All items
01. Click Restore all.
02. Press Restore to confirm the action.
If the Audit events feature is enabled for the company, a justification must be entered for audit purposes.
With this, restored items are once again available at the source location (i.e. the document browsing location).
If the document to be restored is inside a folder in the recycle bin, the entire folder structure will be restored.
Schedule automatic cleanup
This option is only available to the company’s admin users.
01. In the main menu, open the Recycle Bin.
02. Click Schedule automatic cleanup.
The recycle bin automatic cleanup uses the Task scheduler feature in the Control Panel to schedule this procedure.
03. Enter the required information.
Description
Description of the task in the scheduler.
Type
Keep the Empty recycle bin type.
Delete documents sent to the recycle bin for more than
Number of days in which items must remain in the recycle bin before being deleted by the scheduled task.
Run only after
Time from which the task should be performed.
Attendance
Frequency at which the task should be performed. Available options: daily or monthly.
04. Click Confirm to schedule the task.
Upon saving, the task will be performed at the scheduled time. Items deleted from the recycle bin by the scheduled task are shown in the log for the platform admin.
Search for items
01. In the main menu, open the Recycle Bin.
02. Enter the term to search in the field Search for, as needed.
The engine searches the term on all fields by default. For more accurate results, the search can be filtered by author, code, content (terms within the main file), description, user who posted, or parent folder code.
03. Enter the filter period in the Start date and End date field.
In the field Filter by, the user can choose whether to consider the date of creation or the date in which the item was deleted.
04. Click Search.
To view all records again, select Reset filters.
Manage columns
01. In the main menu, open the Recycle Bin.
02. Click the 
button on the top right of the list.
03. Select the columns to be shown on the screen list.
After selecting the columns, this view is shown whenever the user accesses the screen. To view the default columns again, select Restore default.
View contents of excluded folders
01. In the main menu, open the Recycle Bin.
02. Find the folder to be showed.
You can browse through all folders in the recycle bin and view their respective contents.
The only exception are the User documents folders, which are only available to admin users. The only information shown of these folders is the amount of space used in the bin by each user’s personal documents. The contents cannot be accessed.
See item information
This option is not shown for the admin regarding private user folders.
01. In the main menu, open the Recycle Bin.
02. Click the button on the right side of the folder or document.
This opens a pop-up with file information: description, code, size, date of deletion, user who deleted, source location, date of last modification, version and author.
Attention!
This documentation is valid as of the Crystal Lake (1.7.1) update. Previous updates may contain different information than what you see on your platform.
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