The purpose of the Electronic Invoice is to implement a system for issuing electronic invoices of the business operations performed in the domestic market, enabling the replacement of the traditional method of issuing (paper). Taxpayers enrolled with IVA, which are included in the electronic invoice copies (duplicated) special regime (RG AFIP 1361).
The Invoicing module enables the generation of electronic vouchers by magnetic means in compliance with the General Resolution (RG 1956) based on the following systems:
a) RG 1361: Optional system of electronic storage of trade notes and mandatory system of electronic record of operations;
It comprises the taxpayers who match the characteristics of people responsible registered or exempted from VAT. The system consists of issuing the original voucher on paper, to be delivered to the buyer, supplier or lessee, and the duplicate will be stored electronically.
b) RG 1956: Optional system of electronic generation and storage of original vouchers;
Optional system for generating and electronically storing original vouchers. It comprises taxpayers registered in VAT, who join or are part of the special system of electronic trade notes (RG AFIP 1361).
Vouchers included:
- Invoices A and B;
- Debit Notes A and B and
- Credit Notes A and B.
c) RG 2014: Complements RG 1956 and defines the records layout for communication with AFIP.
It adds to RG 1956, annexes with layout of the records for generating .txt files for communication with AFIP.
Taxpayers who join this system must follow the procedure below to generate and send their electronic invoices:
- Request authorization for AFIP to generate the electronic invoice, in which the taxpayer must generate a request file, in text format.
- Check the answer from AFIP: AFIP, based on the request file, generates, as an answer, files containing approved and not approved invoices. The approved invoices will have CAE - Electronic Receipt of Authorization. CAE must be attached (saved) to the respective invoice. The rejected invoices must have the reason for rejection.
- Send the invoices to the clients: Approved invoices, already with CAE, can be sent to the client. The mode of dispatch must be agreed between the taxpayer and his client.
- Review of invoices not approved: Taxpayer must check the reason for disapproval and take the convenient measures (cancel invoice, remake it, etc.).
General Information | |
Delivery term: | Monthly |
Jurisdiction | Federal - Argentina |
Application provided by tax authorities (Fisco) | R.E.C.E. – System of Issue of Electronic Vouchers. This application is a complement to the main system S.I.Ap. – Integrated Applications System. |
Version of the application contemplated by Microsiga Protheus® | 2.0 |
Where to find the application made available by Tax Authority | |
Legislation contemplated | General Resolution – RG 1361 / 02 General Resolution – RG 1956 / 05 |
Parameters
It indicates the types of valid invoices for generation of Electronic Invoice.
It indicates the series of valid invoices for generation of Electronic Invoice.
It is the limit amount per lot of B series invoices for generation of Electronic Invoice.
Procedures
To generate the request to AFIP:
1. In Normative Instructions, the routine description is displayed.
2. Click Parameters.
3. Pay attention to completion of the following data:
Initial Date ?
Enter the initial date to generate information.
Final Date ?
Enter the final date to generate information.
Instr. Normative Instruction?
Based on the configuration of this parameter, the system determines the file to be generated. Enter the name of the file .INI. of layout configuration. For this magnetic medium, enter NFEARG.
Target File ?
Enter the magnetic file name to be generated. Example: NFEARG.TXT.
Directory?
Enter the directory name where the magnetic file will be generated. Example: C:\TXT\
4. Check the data and confirm it.
5. A new window is displayed with the specific configurations of this routine. Note:
Enter the Point of Sale?
Enter the point of sale with 4 (four) digits, that is, from 0001 to 9998, as described in the import layout.
Enter Dates ?
If you select No, the field Voucher Date (import layout), will be completed with zeros; otherwise, it will be completed with the date preceding 5 (five) days from the processing date.
VAT Taxes?
Enter the tax codes representing the VAT. Example: IVA|IV1|IV3|IV7|IV8.
RNI Taxes?
Enter the tax codes representing the RNI. Example: IV2.
Gross Income?
Enter the tax codes representing Gross Incomes. Example: IB2|IB3|IBP.
Collected or National Taxes ?
Enter the tax codes representing national taxes.
Municipal Taxes?
Enter the tax codes representing municipal taxes.
Internal Taxes?
Enter the tax codes representing internal taxes.
Receive File ?
Here you define whether it is necessary to regenerate the file for documents that have been submitted but have not yet received a reply from the AFIP, that is, without any number of CAE completed.
Enter Dates ?
f you select No, the field Voucher Date will be filled out with zeros; otherwise, it will be filled out with the date of the document generation.
6. The user can add or delete codes comprising any tax category (VAT Taxes, RNI Taxes, Gross Incomes, National Taxes, Municipal Taxes, Internal Taxes, and Perceived VAT), by clicking <ENTER> on the question or by proceeding to the next question. Hence, a screen is displayed for tax selection.
7. In this window, select or clear the taxes according to user requirement to compose each tax group.
8. Check the data and confirm it.
Reception of answering files, through routine AFIP Answer Reception. The routine of reception reads the answering files and updates the invoices with the corresponding CAE - Electronic Authorization Code, saving the information of approved invoices in the following tables: SF1 Table – Inflow Invoices Header F1_CAE (CAE number provided by AFIP) and F1_VCTOCAE (CAE expiration date provided by AFIP). SF2 Table – Outflow Invoices Header F2_CAE (CAE number provided by AFIP) and F2_VCTOCAE (CAE expiration date provided by AFIP). |
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