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This routine allows performing the automatic write-off of pending bills, writing-off several bills in a single operation. The bills are selected by the user by filtering the bearer, range of due dates, reason for posting and bordereau (if the bills are listed in a bordereau), enabling the write-off of several bordereau in a range specified by the user (from/to). The system even allows writing-off one or more bills with check, without needing of later grouping.

Visually, the bills entered in Accounts Payable display a colored ball on the left side of the automatic write-off payable maintenance window. The green color indicates a non-written-off bill; red means written-off bill; blue, a partially written-off bill and yellow, check to be grouped.

By posting a bill, its reason can be determined through prior registration of a Write-off Reason Table, available in the option Miscellaneous. Besides identifying the bills, this allows a reason for writing-off to move/to not move bank balance, generate commissions and even generate checks. This control is accomplished through the fields Bank. Transaction, Commission and Check.

The following posting types do not move bank balance:

• BA - Automatic Write-off without Bordereau
• JR - Interest
• MT - Fine
• DC - Discount
• CM - Monetary Indexation
• D2 - Discount of Bill Discounted
• J2 - Interest of Bill Discounted
• M2 - Fine of Bill Discounted
• V2 - Net Amount of Bill Discounted
• TL - Amount wrote-off with tolerance
• CP - Writing-off through Offset
• C2 - Indexation of Bill Discounted

There are five standard writing-off reasons of bills payable:

• Regular (NOR)

Related to bills of ordinary collections. Updates bank movement automatically if a check has been generated for the bill.

• Return (DEV)

Used in collections regarding returns. It does not automatically update bank transaction.

• Delivery in accord and satisfaction (DAC)

When something has been given as a payment for another. It does not automatically update bank transaction.

• Vendor (VEND)

Payment of bill through bank loan. The bank becomes the beneficiary, however, the company must have a bank contract registered to enable this loan. Automatically updates bank movements.

• Debit Current Account

Automatically debits bank transaction without needing to generate a check on the bill.

Parameters involved

The following parameters must be observed to control postings payable:

• MV_TOLERPG - Indicates minimum tolerance amount for collection of bills.
• MV_TOLER - Indicates the tolerance of days in arrears for collection.
• MV_DATAFIN - Financial closing date. The system does not allow write-off date lower than this parameter.
• MV_CARTEIR - The codes of the banks operating in the portfolio must be entered.
• MV_CALCCM - Indicates if there will be calculation of monetary indexation.
• MV_CTBAIXA - Defines if entering of accounts payable will be during writing-off (B), check (C) or both (A).
• MV_CTLIPAG - Defines if payment release control will be used.
• MV_TIPOCM - Defines the calculation method for monetary indexation: whether by original amount (O) or by total balance (T).
• MV_CXFIN - Indicates the code of the bank, branch and account of internal cashier (separated by "/" (slash)).
• MV_ATVCIMP - Used to meet the requirements of Normative Instruction 381 (MP 135), when tax bills (IRRF, PIS, COFINS and CSLL) mature. For further details about their configuration, refer to the topic Update of Due Date of Tax Bills.
• MV_FATOUT: Time the user have to select a record.
• MV_MSGTIME: Message to the user informing the time to use the screen is running out.

See Also

• Write-off List Report
• Transactions Cancellation/reversal